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Office Manager

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Senior Position

Do you want to work in exciting projects in the environmental field, as part of a dynamic, international team, based in Brussels?

shecco is a market accelerator supporting the introduction of climate friendly technologies in the heating, cooling and refrigeration (HVAC&R) industry, with a special focus on natural refrigerants. Our philosophy is to bring these technologies faster to the market to reduce greenhouse gas emissions as soon as possible and thereby “sustaining our atmosphere”.

To handle the overall administration and ensure a smooth running of the office, shecco is looking to recruit an Office Administrator. The post is a full-time position

 Interested? Read further details below. 

Expected start date: August 2021

The Position

Reporting to the shecco CEO, the Office Manager (f/m) will assist the shecco team with the following tasks:

  • Financial support: prepare outgoing invoices, process incoming invoices and payments, update accounting files and credit collections, financial transaction with approval of the CEO, assist the external accountancy firm for any bookkeeping, monthly VAT filings, preparation of the end of the year accounts and new year budgeting, cashflow forecast
  • Administrative support: handle all general administration and maintenance of the office: correspondence, mailings, incoming calls, order office supplies, equipment, updating memberships, etc. Ensure efficient office management including IT, logistics, and facilities.
  • HR support: ensure compliance with BE staff regulations and legislation, recruitment, manage new contracts (Dimona), oversee all payroll functions to ensure that employees are paid in atimely and accurate manner, planning of absences, training
  • Communications: constant dialogue with customers, suppliers, accountant firm and auditors, social secretariat (SDWORX)

Profile

  • Strong organizational skills and ability to multi-task
  • Excellent communication and interpersonal skills – able to liaise with different market players, (partners, suppliers, public administration) across multicultural environments and culturally sensitive
  • Trustworthy, analytical, responsible, reliable, energetic, capable of building trust and credibility with team, stakeholders, and customers
  • Able to work in teams, and autonomously
  • Interested in shecco’s mission (promoting environmental technologies)
  • Quick learner, well – organised, detail – minded and able to deliver on time
  • Proactive with a ‘can-do attitude’, high sense of responsibility
  • A person with strong ethical standards, ready to work in an international and multicultural environment

Requirements

  • Minimum of 5-10 years working experience
  • Knowledge of the Belgian administrations and general HR regulations
  • Knowledge of Belgian GAAP (US GAAP knowledge would be an asset)
  • Fluent English and French (knowledge of any other EU languages is a plus)
  • Knowledge of MS Office Software (Word, Excel, PowerPoint)
  • Knowledge of Accountancy Standards and Programmes; previous experience as accountant would be an asset
  • Valid working permit for Belgium

Conditions

  • Permanent full-time contract of 38h/week
  • Excellent working atmosphere in a young dynamic team

Please send your motivation letter and CV in English to Florence Boivin, PA to the CEO:  florence.boivin@shecco.com

Application deadline: 26 July 2021 (NB: suitable candidates might be contacted before this deadline, so early application is recommended).

Application process

Short-listed candidates will be invited to have a video call interview, and selected candidates will be interviewed in Brussels. The successful candidate will be expected to start as soon as possible.

Due to the high number of applications usually received or our vacancies, only candidates short-listed for interviews will be contacted.